Pay HOA Dues

HOA Board of Directors' Monthly Meeting

Meetings are held on the 3rd Sunday of each month at 7pm on Zoom

and are open to all Persimmon Hill residents.

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Click here to join the Zoom video conference.

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2025 remaining calendar: 

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May 18, Jun 15, Jul 20, Aug 17, Sep 21, Oct 19, Nov 16, Dec 21.

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  Sunday, June 15th Agenda

• Call to order

• Community member open forum, if any

• Approve old minutes

• Financial review through 5/31/2025

• Old business

  • letters at back entrance​

  • Canyon pool renovation

  • Pool building repairs 

    • now includes pedestal sinks for all 6 bathrooms​

• New business​

  • ​4th of July bike ride event

  • Need to hire a landscaper

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Monday, April 21st

• Board Members Present -Mandy Backen, Tommy Shavers, Dave Pfortmiller, Scott Jorgensen

• Community Members Present - Ian MacDonald

• Approval of minutes - Mandy motion, Dave second, approved

• Financial review - most current period not available, Dave asked if we should move to only credit cards for dues payments - discussion and decision not to do this, Year to Year through February - not much to review this early in the year

• Old Business

  • Aerators - parts ordered, should be installed within a week, will be quieter, need to find long-term solution, Scott to speak with homeowner​

  • Pool lights - post lights installed at Persimmon, Tommy to work on switching identify timer/photocell.  One post on SW leaning - very minor, need to replace a little bit of conduit for safety reasons - is functional

  • Cameras - Mark to get with Tommy - tentative planning for weekend of 4/26, wasn't done because of potential wood rot replacement

  • Pool houses - need to start getting bids, timing discussed, Dave to take lead on project

  • Mail Chimp - Scott got a log in and is able to send out mass emails, use of text discussed

  • Banners to go up week before garage sale

  • Tennis court - movie at end of May/ beginning of June, backboard?

• New Business​

  • dandelions - discussion of which vendor to use, Mandy to check with Advantage​

  • Tree watering at canyon - one tree isn't doing well - may need to replace? Check at the end of season

  • Back entrance - shrub to cover sign?  Discussion to leave it as it is, put up a P and an H to reduce the number of letters, Dave to get cost for this, Scott o do a mock up of what it'd look like, solar lighting discussed

  • Pool season - 5/23/2025 to 9/07/2025, extend one pool to 9/14 or 9/21 depending on weather, probably Overlook

  • Mandy to send out notice on Newsletter​

  • Community yard sale - Scott to send Mail Chimp for dates of 5/09 & 5/10, will open bathroom at Persimmon, Boy Scouts will be setting up stand in parking lot, would like Persimmon pool cover fixed before

  • Misc pool repairs - pool house at Persimmon discussed (doors), tommy to look to see if it's an easy fix, Tommy to map all lights and how they turn on/off, Hose bibs need replaced/fixed with shut off valves

  • Budget - Mandy presented most recent draft, made conservative approach based off PY numbers, need to adjust irritation for sprinkler repairs, add weed control, lake chemical treatment, pool repair.  Currently looking at potential balance of 90K (60K over mandatory reserve), wish list revieweed, priorities - adjust budget to address, this year's project is pool houses top to bottom

  • Sprinklers - long discussion, Mandy/Scott to have call with Advantage, Mandy frustrated that no one owns this / no one oversees the system, Scott will work on this to make a change so that they turn on in the evenings so we can see exactly when they're on/what they're watering.  Probably run system every 4-5 days

  • Newsletter - Mandy to work on,Scott to send via Mail Chimp before 5/23/2025

• Adjourn to Executive Session​

  • Ongoing discussion of current violations, decision to go to court​

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​Sunday, March 16th

Minutes:

• Board Members Present -Mandy Backen, Bob Elsbernd, Tommy Shavers, Dave Pfortmiller

• Community Members Present - none

• Sign placement discussion

• Aerator pump discussion

• Pool light discussion

• Other maintenance discussion

• Movie night at tennis court discussion

• Mail Chimp discussion

• Executive session

  • Resident violations, discuss complaints, discuss course of action​

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Sunday, November 10th, 7:00pm

Agenda:

• Letters at entrances

• Assign 2025 board roles

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Sunday, October 13th, 7:00pm

Agenda:

• New board check in

  • Tommy Shavers​

  • Dave Pfortmiller

  • Bob Elsbernd

  • Scott Jorgensen

  • Mandy Backen

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Sunday, September 8th

Minutes:

• Board Members Present - Mandy Backen, Mike Riley, Scott Jorgensen, Bob Elsbernd, Mark Abbs

• Community Members Present - none

• Mandy CTO 7:01pm

• Approval of previous minutes - Mandy motion, Scott second, approved

• Approval of financials through Aug - long discussion, believe we are healthy, will break even this year or have surplus.  Mike approves, Bob second, financial through August approved

• Old business

  • Mowing/landscape - Mike met with new vendor for landscape, did not hear back, Mike to talk to Landeo about renewing contract​

  • Sprinkler system - City of Olathe bills are under control, will need to wait to winterize until Canyon watering project is done, winterize in November.  Try to adapt system to water new trees

  • Pool house painting tabled for spring

  • Rear entrance monument letters - Mark has still not asked his neighbor

  • Swing project - application status still unknown, Mandy has approved order with Recreational Installations

  • Seeding project - Mike got contractor to spray and this was done last week, will seed and aerate within a few weeks, will need to water.  Water on the seeding on the old playground area was provided by Persimmon Dr resident in exchange for garden space.  Do not want the resident expanding their garden any further than it already is.  

• New business​​

  • Mandy speech about board roles, tasks, how we responded in between meetings to Dennis's demands of Canyon pool landscaping

  • Canyon plan - Mandy will scan Suburban invoice to Dennis at the city and email it to him, Scott to call Dennis with substitution requests

  • Newsletter - Mandy to get to work on it - use presort?  ask UPS store if they can fold

• Open time for community comment​ - none

• Scott motions to go to executive session at 8:08, Bob seconds

• Executive session 

  • Court case - lawyer has been retained

• Mike motions to adjourn, Mandy seconds 8:40​

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Sunday, Aug 11th, 2024

Minutes:

• Board Members Present - Mandy Backen, Mike Riley, Scott Jorgensen, Mark Abbs

• Community Members Present - none

• Scott CTO 7:12PM

• Approve old minutes - previous minutes not complete yet

• Approval of executive session minutes - previous minutes not complete yet

• Financial review through 8/1/2024​ - some of entrance 2k budget will be used to repair irrigation up front (only 4 of 10 zones are currently working).  Mike approves, Scott second, financial through July approved

• Old business

  • Landscaping/Mowing contractor - another lengthy discussion of performance.

  • Canyon & South entrance sprinklers - discussion if we want to keep using the systems, look at City of Olathe bills on 8/16 to see how bad they are

  • 2 dead trees to be replaced in September

  • Pool house painting tabled to September

  • Swingsets - grant application submitted to City of Olathe, Scott motions to move forward with swing project now and table pool house painting for spring.  Mike agrees, Mandy agrees, motion passed.  Also board to add 3 total trash cans to project (one at playground, two at lake), total project approx 14,300 without 3 trash cans

  • Seeding project - do in the fall, Persimmon only, Mark to use Q bomb in August, Mike thinks it needs to sit for 3 weeks before putting down seed

• New business​ - none​​​​

• Open time for community comment​ - None

• Move to executive session

  • vehicles, proceeding to lawsuit​

• Mike motions to adjourn, Mandy seconds​

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​Sunday, July 14th, 2024

Minutes:

• Board Members Present - Mandy Backen, Mike Riley, Scott Jorgenson

• Community Residents Present: None

• Call to Order 7:06

• Approve old minutes, Mandy 1st Scott 2nd

• Financial discussion - fountain/aerator overbudget and fountain lights still need to be repaired due to muskrats.  Legal bill finally came in, legal still 5K under budget, pool repair budget almost fully used up due to sand filter issue at canyon.  Mandy motioned to approve, Scott 2nd, approved

• Old business

  • Landscaping/Mowing contractor - performance discussed

  • Canyon & South entrance sprinklers - repairs made, use of systems discussed

  • 2 dead trees which were previously removed at Canyon need to be replaced by next planting period (September)

  • Pool house painting - tabled to get new bids in September

  • Overlook pool rough surface - appears to be improving

  • Rear entrance monument letters - tabled

  • Swingsets - tabled for possible grant

• New business​

  • Seeding - kill crab grass & reseed at Persimmon and entrance and at Overlook by street sidewalk.  This fall do just Persimmon - area around pool and down to the sidewalk.​

• Open time for community comment​ - None

• Adjourn

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​​Sunday, June 9th, 2024 

Minutes:

• Members present - Mandy Backen, Mike Riley, Mark Abbs, Scott Jorgenson

• Residents present - none

• Mandy CTO at 7:03 PM

• Approve old minutes - Scott motion Mandy 2nd - approved

• Financial review through April 2024 - discussion, Mandy motion, Scott 2nd - approved

• Discussion and approval of 2024 budget - Mandy motion, Scott 2nd - approved

• Old business

  • Canyon DE filter material replaced delaying opening of pool.​

  • 2 dead trees removed at Canyon

  • Pool house painting tabled to September for new bids

  • Overlook pool had complaints of rough surface.  Vendor is scrubbing/brushing daily to help alleviate issue.

  • Rear entrance monument letters - tabled

  • Swing project - tabled for possible grant​

• New business​

  • Discussed mowing contractor performance

  • Will make sure he is mowing cul-de-sacs
  • Discussed sprinkler system at Canyon and rear entrance drip systems to conserve water
• ​Open forum - none
• Switched to executive session 8:18pm
  • Deeds restrictions - trailers, boards, vehicles, business run out of home​
• Adjourned 8:40pm​

 

 

Sunday, May 5th, 2024

Minutes:

• Financial review through 3/31/2024

• Old business

  • Father's Day event at the lake

  • Overlook deck work

  • Playground area cleanup​​

• New business​

  • Bid for letters at back entrance​

  • Bids for painting/wood rot repair at pool houses

  • Finalize 2024 budget

• Open time for community comment​

• Adjourn

• Executive session if necessary

 

Saturday, March 9, 2024

Minutes:

• Open meeting

  • Follow-up from February's meeting​

• New business

  • New board meeting time:  Sunday's @ 9am starting in May.

  • Playground Area

  • Back entrance monument lettering

  • Schedule for fountain return

• Open time for HOA member comment

• Adjourn

• Executive session

  • None